Terms & Conditions


Parents and Students must ensure that the fee is paid on time, Failure to disburse the fee before the deadline will results in paternally of 2% per month of the remaining amount until paid. Parents are welcomed to apply for the instalment plan in writing prior to the due date. Parents must remain with the invoice and payment receipt at all time during all three years. ln case of any audit or misunderstanding on payment, parent will be required to submit the originals as proof of payment to a vouch that payment was done as required otherwise full payment will be required.

All fees are to be banked and submit deposit slip to the cashier ACCOUNT DETAILS JR EDUCATIONAL SERVICES LTD N0:01J1035181700 CRDB BANK ARUSHA BRANCH OR N0.0000535571 DIAMOND TRUST BANK (DTB) UHURU BRANCH-ARUSHA. MOBILE PAYMENT: 0683 707 878 AIRTEL MONEY,0753 888 221 M-PESA Receipts will be Issued only after the cheque has been cleared. For more Information please contact us. 0754 360 590 / 0753 888 221 / 0679 414 415

Hostel Recommendations

Students are supposed to attend all classes without fail, any absenteeism should be legitimate and confirmed by the parent in writing. Absences When the parent calls the student in as absent, an "excused" note will be printed for that student, and the student can pick up the note upon his/her return. It is the responsibility of the student to get a corrected admit note from the Principal’s Office. Students who fail to submit it to a teacher within two (2) days will receive an unexcused absence. Students who are discovered to be truant will receive disciplinary action from the appropriate management committee (MC). Parents of truant students will be required to meet with the Principal. The Institute will make an effort to contact the parent whenever a student's absence has not been explained. Signing out Any student who must leave the Institute grounds during the day must have clearance from the Principal’s Office prior to leaving. Subpoenas and written verification from the office of a licensed health care provider will be accepted Any student leaving Institute after having arrived on campus, including pre-Institute hours, without signing out will be subject to disciplinary action which may include suspension; the absence will be considered a truancy, and unexcused. Signing in Any student reporting late to Institute that is after the start of any period, he/she will be barred at the gate and the instruction of the HOD will be sought in order to allow him/her attend the class. Institute related activities Students assigned to participate in any Institute related activities will be counted present and required to make up work missed. Pre-arranged absence When a student wishes permission to be absent from Institute, a written notification from the parent requesting this permission must be approved in the Principal’s Office three days, or as early as possible, prior to the absence. This note, signed by the teachers whose classes will be missed, must be returned prior to the absence to the Principal’s Office. 3.2. Dress code Students should be decently dressed and attend class without caps.

All students are expected to behave in a manner that will reflect favorably on the Institute not only during school hours but also at any out-of-Institute activity connected with the Institute. This includes functions, field trips, games, etc. behavior at any such activity will be considered as part of the student's record, and misbehavior will be dealt with by the administration, management committee (MC) or the Principal’s office. Severe disciplinary measures will be taken if any student is found to be drinking or in possession of alcoholic beverages, narcotics or any illegal item possession at any functions. The student will be referred to the disciplinary responsibilities (see page 14) and appropriate measures will then be taken. When entering the building, hats should be removed and voices lowered. An adult-type behavior should prevail. Students are not to run, wrestle, push, or shove inside the building. Public display of affection in the hallways or in any area of the campus will not be permitted. Public display of affection shall be defined as kissing or embracing and other related physical actions. Profanity will not be tolerated on the campus. Failure to observe this policy will result in the student being referred to the code of discipline and appropriate measures will then be taken. 3.4. Tardy Policy and procedure A student should make every effort to be in class on time; however, any student failing to attend class on time will be considered truant and therefore not allowed to attend the class on that day. Excessive unexcused tardiness shall be considered willful disobedience and the culprit student will be subject to disciplinary action. 3.5. Make-up work An excused absence allows the student the opportunity to make up missed work regardless of the assignment made. The student should, within the three day period after the student's return, arrange a mutually agreed upon make up time frame with their teachers. In most cases, it is advisable, when a student knows he/she is to be absent for an excused reason and/or for Institute activities, to seek making up missed work prior to the absences. 3.6. Honour The administration shall define "cheating" as any method of doing work that is not considered to be honorable. If a student signs his name to an assigned paper whether it is homework or an exam, it must be his own work. Any student found in violation of this by copying or plagiarizing any portion of an assignment will receive a zero for that particular assignment and will be referred to the management committee (MC) or the Principal’s office for disciplinary action. Any student found guilty of cheating in any sense of the word will be placed on Principal’s black book list. This list may be available for faculty to review when students are being considered for various honors, such as best student awards, club chair-persons or even graduation honors. All individuals involved in the learning process are bound by a code of honor to do whatever is necessary to curtail cheating in any of its various forms. It is, therefore, the responsibility of all students to avoid, at all costs, any accusation of dishonest or unethical practices. Any referral for cheating will result in detention on the first offense. Subsequent referrals may result in suspension from Institute. 4. Discipline Although discipline is often associated with punishment, training, and obedience, the term originated in the Latin words disciplina and discipulus meaning instruction and. So to discipline means to educate, especially in matters of conduct. It is imperative that students be provided a reasonably safe environment, an opportunity to attain basic skills related to their needs, and opportunities to attain social skills. Students are required to conduct themselves at all times and places in a manner that will not be contrary to the best interest of the Institute and students themselves. Each student is expected to show courtesy and respect and to follow the directions of those in charge (whether in the classroom, out on the playground, etc.). This portion (i.e., Behavior & Discipline) applies to all activities on and off campus. Student behavior, which is the student's responsibility, should be appropriate to the activity taking place. When the behavior of a student is such that it disrupts the learning situation, appropriate disciplinary measures must be taken to restore a learning environment. The teacher is expected to handle effectively all routine discipline matters. A variety of options are available, ranging from talking to the child, talking to the parents, special seating, denying privileges, or possible detention or suspension. 4.1. Partnership For Institute discipline policies to be effective, each partner in the process needs to be involved. Parents/Guardians/Caregivers The role of parents in supporting discipline is defined below:  Setting standards of behavior, limits and clear expectations for their children, in and out of Institute, as well as, establishing mutually agreed upon rules about homework, extracurricular activities, and grades.  Teaching and demonstrating standards of right and wrong  Discussing the Institute’s discipline policies with their child  Being involved in their child’s homework, meeting teachers and attending Institute functions  Building a network of other adults to refer to in the event of discipline problems  Volunteering in Institute activities when possible  Encouraging their children to participate in safe, healthy after Institute activities 4.2. Welfare For students  creates a safe, caring environment in which students are nurtured as they learn  incorporates effective discipline  provides opportunities for students to enjoy success and recognition, make a useful contribution to the life of the Institute and derive enjoyment from their learning  enhances effective teaching and learning by encouraging students to take responsibility for their own learning and behaviour  allows students to develop an understanding of themselves  allows students to develop skills involved in positive relationships, social responsibility, problem solving and dispute resolution  allows students to feel valued as learners  provides opportunities for students to demonstrate success  allows students to be partners with their teachers and parents in the learning process  allows students to practice peaceful resolution of conflict For parents  encourages parents to share the responsibility for shaping their children’s understanding about acceptable behavior  Encourage parents to work with teachers to establish fair and reasonable expectations.

If a student has difficulty recognizing his or her responsibilities in relation to the expectations we have set out, an adult in charge will intervene and respond with an appropriate action. These actions may include:  Restriction of privileges and activities  Parent-student conference with Institute personnel  Parent contact  Expulsion  Class exclusion  Extra classroom work  Verbal reprimand As might be expected, the more serious the misbehavior, the more severe the consequence. The following are considered "major" acts of misconduct and will be dealt with by exclusion, suspension, expulsion, or other severe measures:  Physical assault causing pain or injury  Use of intimidation, coercion, or force  Initiation activities.  Behaviors dangerous to self or others  Willful damage to property  Possession or use of alcohol, illegal drugs, tobacco, or other contraband items  Repeated violation of general expectations and classroom rules  Use of, and/or possession of a weapon  Theft  Belligerent behavior including swearing or abusive language  Defiance  Excessive truancy or excessive lateness.  Damage property Students are expected to adhere to acceptable standards of courtesy, decency, and morality. • Any offense that is described and defined in the Ministry of Education’s Rules and Regulations will be dealt with according to the regulations proposed by the Ministry of Education. • Before any of the offenses to be punished the management will make a serious effort to review the whole issue from all angles and may consider the case to be referred to a professional counselor so as to help the child or the person involved rectify and become a better person and a productive citizen. The institute is a place where students, staff, parents, and the community are committed to:  A safe, caring, and stimulating environment where high standards of achievement are encouraged  Meeting the academic, physical, and emotional needs of students  A strong discipline policy which encourages accountability for actions  Providing a program of academics and complementary courses that meet the challenges of a rapidly changing future  Enhancing the development of responsible citizens  Promoting individual wellness. 5. Library and Resource Centre Vision: The mission of the library and Resource Centre is to ensure that students and staff are effective users of information and have many sources at hand. The librarian provides individual help and formal instruction so students learn to access, evaluate and use information from a variety of sources. Resources and Policies: The LRC contains materials to support the Institute’s curriculum. Because of that focus, the LRC will usually have more resources on curriculum topics than other libraries. Students are encouraged to make a thorough search of these resources and request assistance from the librarian before looking elsewhere. The LRC collection includes print and non-print resources. Books, magazines, Internet, and CD-ROMs are available for student use. The Internet: There are 45 computers for students to use. Students should fill out an application to use the Internet in their free time. The application should be signed by teacher in charge. The application contains the rules for using the computers and the consequences for misuse. The Institute resources are available to all students at the LRC. 5.1. Borrowing Books cannot be borrowed from the library but only used within the campus. Audiovisual equipment and videos may be used for class assignments and other Institute related activities at the Institute only with the permission of the directing teacher. 6. Fee Parents and students must ensure that the fee is paid on time, failure to disburse the fee before the deadline will results in a penalty of 2% per month on the remaining amount until paid. Parents are welcomed to apply for installment plan in writing prior to the due date. Parents must remain with the invoice and payment receipts at all time during all the three years. In case of any audit or misunderstanding on payment, parents will be required to submit the original as proof of payment to vouch that payment was done as required otherwise full payment will be required. 7. Counseling Many students and parents are facing psychological and personal problems which need to be looked into if it affects the performance of the students. Teachers will identify students with such problems and refer it to the principal. Extreme confidentiality should be maintained at all times. 8. Fund raising Student should be encouraged to take part in social activities and identify two projects per annum. The project should arouse empathy and concern about other human beings in the student. A proper project write-up will be submitted to the Head of the Institute who will issue letters to parents and other companies for support. All cash collected should be sent to the account department, receipts issued to the donors and expenses will be disbursed as per budget based on the project write-up. STUDENT COUNCIL 8.1. Student Council. Introduction The council of students’ representatives is a body of students who are elected democratically by the students to represent the views of the student body in the Institute administration. This Council is made up of a team of teachers-in-charge which comprises a senior teacher who is assigned with the duty of moderating and facilitating the functions of the council appointed by the principal. The committee will be made of a chairman assisted by a vice, preferably a woman to balance the gender equality, and a general secretary added with 3-5 more members. The team of seven will represent the student body. The team will decide to appoint their own committee to take care of the academic, discipline, environment, and sports. Objectives The following are the two objectives of the council  To contribute to the improvement of quality of life in the Institute.  To promote Institute leadership qualities of charity, goodness, morality, industry, scholarship and upholding of democratic values. Election process The student representatives are elected democratically by the students and the teacher-in-charge of the council is responsible for the election process. Upon the nomination announcement the candidates are to fill in the nomination form and submit it to the teacher-in-charge. The candidates will be given a public opportunity to express their manifesto in a campaign meeting. Upon peaceful and fair completion of polling, votes will be counted by a panel of teachers appointed by the principal. The elected representatives will swear in a public meeting in the presence of the head of the Institute and the teacher-in- charge. Responsibility The general responsibilities of the council are the following.  To officially represent all the students in the Institute.  To communicate the opinion of the student body to the Institute administration on any subject.  To promote and encourage the involvement of students in organizing activities.  To inform students about any subject that concerns them.  To participate in charitable activities.  To participate in the process of revision of Institute regulations.  To organize functions.  To participate in developing the Institute’s educational project and to promote it to students.  To propose activities that would improve the quality of life in the Institute.  To maintain good relations, out of mutual respect, with the Institute staff (head of the Institute, teaching faculty and non-teaching staff) and parents. Academic Responsibilities.  To facilitate best interaction in a learning environment.  Ensure that academic equipment and materials (i.e. Projectors, tapes, audio/visual video machines, computers, text books etc) are handled with care and safeguarded against loss or damage.  Ensure that academic tours and projects are conducted to promote learning.  Ensure academic issues to be handled sensibly and forwarded in writing to the Institute administration through the proper channel of the committee.  Ensure that the displays in all the notice boards are well maintained and are not tampered with. Disciplinary Responsibilities.  Fully responsible without excuse to maintain discipline in the Institute.  Ensure that students respect their teachers and the general public in and outside Institute.  Ensure that there is no bullying, stealing or insubordination towards teacher(s) and among students.  Ensure that students do not have (bring) illegal items (items that are not allowed i.e. transistors, tape recorders, cameras, and cell-phone) to Institute.  Report to the class teacher students who leave Institute during the Institute hours.  Ensure that all students wear the Institute uniform in full.  Ensure the Institute property, desks, chairs, cupboard, bookshelves are handled with care and any damage reported immediately for repairs.  Promote care and counselling of student companions. Environmental Responsibilities.  Ensure that all students wear decent clothing acceptable to the Nation’s integrity and culture.  Ensure that cleanliness and hygiene of students is maintained.  Ensure that students with ill health seek medical attention.  Ensure the compound is tidy and garden well kept.  Ensure there is enough and safe water in the filter throughout.  Ensuring care for Institute vegetation by promoting best practice i.e. planting trees. Sports Responsibilities.  Ensure that Institute sports and games equipment are handled with care and safeguarded from loss or damage.  Maintain students discipline during sports and games  Assist sports teachers to plan, organize, control and co ordinate sports activities.  Promote and strengthen students spirits in taking part in sports and co-curricular activities Responsibilities of the Chairman and vice. To ensure the objectives and responsibilities are upheld. They are supposed to be a role model for other students. Responsibilities of the general secretary  Maintaining the records of the council of students’ representatives.  Writing the minutes of the council’s meetings.  To be official channel of communication between the student body and the council of students’ representatives.  To assist and support the heads of the council and the class representatives as need arises.  To assist the teacher-in-charge to in writing the reports of the council to the Institute administration. Dismissal. Being a leader of the student council bear with it a great responsibility. A certain moral behavior and personality is required to be maintained at all times. Any member of the Student Council found breaking or challenging the Disciplinary policies of the Institute will be immediately relieved from his/her duties. 8.2. Text and Exercises books The Institution will not provide any texts or exercise books. Books related to the course are available at the library for reference. 9. Endorsement This policy constitutes the running of Institute and all students and parents are bounded to abide by its rules and regulations.

Examination Regulations

1.1. Criteria Any student regardless of creed, race or sex, but of appropriate age who has completed form 4 can be admitted in the respective courses. 1.2. Eligibility Completion of Form 4 with 4 passes including a pass in Maths and English. Students with 3 passes will be required to attend the pre diploma course for three months. Lastly, students with less than three passes will have to register with Necta as private candidate and re- sit national examination in order to get required grade before completing diploma course. 1.3. Requirements. Admission forms will be released by the SRO from January and the July. The forms can be collected when the necessary agreed fee is paid. In case of the forms being printed through an advertisement, the returned forms should be accompanied by the set fee. Prospective students are required to fill in and return the admission forms to the student relation officer’s (SRO) office before the set deadlines announced by the institute. The forms are to be accompanied by  Photocopy of the birth certificate  Two passport size photographs  Photocopy of the progress report and leaving certificate from the last attending school. 1.4. Interview. The Heads of the respective departments will set the time for an interview session. This will take into consideration the time and the convenience of the parents as well as the institution. The interview should not be later than one month after the issuance of the application form. 2. Academic Policy 2.1. Calendar. The Institute’s academic year is divided into two terms of 5-6 months each and having two academic years:- Academic year I: - Starting in April to December - The first term begins in April to July - The second term begins in August to December Academic year II - Starting in August to April. - The first term begins in August to December - The second term begins in January to April  Each semester has 17 weeks of lectures and exams.  Ten weeks for industrial training and  8 weeks are distributed as 4 weeks each for vacation at the end of the semester. 2.2. Time table and classes. Time table allotment for lessons is entirely based on the requirement of number of lessons as per the Nacte’s requirement. The Institute opens at 8:30am .Lessons begin at 9:00am with the duration of 60mn to 120mn per lesson with a total of 6 lessons per day with a lunch break of 30mn . The Institute closes at 4:30pm. 2.3. Internal Assessments (I.A) and Final Exams. Internal assessments (I.A) are conducted on every 4th, 8th and 12 weeks of semester, 16th & 17th week are dedicated for end of semester examinations. Final exam will carry 60 marks and continuous assessments are allotted with 40 marks (Three tests each one carries 10 marks plus 10 marks of assignment). • Publication of examination results. (i) The Registrar will publish the results of candidates in every examination provisionally soon after their consideration by the principal or the academic head. (ii) The published results will indicate the grades obtained by the candidate. (iii)The answer sheet shall he maintained for a period of at least one year from the date of publication of final results and shall thereafter be disposed of in the manner as may be determined by the institution. • Conduct of examination. The Principal shall, with the approval of the management committee of the institute from time to time prescribe the rules governing the conduct of the examinations. • Examination irregularities. Any act of verbal communication and or gesturing, having and/ or using any written material, exchanging any scripts, altering information in marked scripts involving oneself in examinations leakage and other acts nor acceptable in the course of examinations shall constitute cheating. • Disciplinary procedure. a) An invigilator(s) finding a candidate cheating shall submit a written report to the principal. b) In all cases of examination irregularities, the candidate shall not be allowed to continue with the examination while his/her case is being pursued.

Rules & Regulations

Institute objectives That JR Institute of Information Technology mission is to groom academically, socially and technologically competent learners who are responsive to the broader needs and challenges of the society. To make individual dreams achievable by providing access to learning opportunities that prepare students to live and work in democratic society by: • Positioning the institute as a center of excellence in teaching, learning and research; • Creating an effective and sustainable structure for the development of high quality teaching and learning; • Ensuring that measurable and realistic quality objectives are established annually, communicated to all staff, and evaluated, reviewed and revised (as needed) on an on- going basis; • Supporting and developing the professional, educational and personal needs, interests, and capabilities of each student; • Facilitating interests of individual learners; • Developing critical thinking and problem solving skills through an appropriate combinations of theory and practical • Encouraging staff commitment to quality education and service by having environment that fosters continued growth, academic freedom, and professional development of our departments and staff, personal and professional advancement through lifelong learning; • Offering programmes for educationally disadvantaged learners; • Continued improvement through planning, implementation and assessment; • Stressing on ethical and professional behavior; • Building teamwork among students, departments and staff; • Putting emphasis on taking responsibility and leadership in the society; and, • Laying a common foundation of knowledge and understanding through a general education core. Values In order to carry out the mission and to reach the vision, there is need to stress values so as to stay committed to students and ourselves as aspiring for excellence in teaching, learning and research, and the community. Thus JRIIT Values are:  To offer instruction in the various courses offered a level comparable to the best  To anticipate the future needs of the employment sector and plan course materials to suit those needs.  To provides facilities for independent studies  To develop programs for lower, medium and higher educational institutions in the region.  To train and assist teachers and prospective teaching faculty an ability to formulate curriculum planning in their own institutions.